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Frequently asked questions
We’ve put together some commonly asked questions to give you more information about Notaring.
Notaring is a company that offers hassle-free remote online notarization to individuals and businesses at an affordable price.
Online notarization represents the future of the notary industry. It offers unparalleled convenience, affordability, and security.
Here’s a quick rundown of how it works: Once you press Notarize Now, you’ll be redirected to an interactive booking calendar. There, choose the desired service (i.e., standard or business document), date and time convenient for you, and upload your unsigned document(s) and a piece of government-issued ID. After completing the payment, you’ll receive an email confirming the appointment and a link to join the virtual meeting.
During the meeting, the notary will verify your identity using your government-issued photo ID. Once your ID has been verified, your document will be emailed to you to sign electronically. You simply sign on your screen using your finger, mouse, or by typing your signature. Afterward, the notary will notarize the document by applying their signature, seal, and other info. When you’re done, you’ll receive an email with retrieval instructions for your document. You can download it to print out or you can share it electronically, whichever you’d like. The whole process only takes a few minutes.
Notaring is the first and only online notary platform to certify true copies of digital and paper documents. Our notaries are trained regularly to inspect documents for authenticity.
Here’s a quick rundown of how it works: Once you press Notarize Now, you’ll be redirected to an interactive booking calendar. There, choose the desired service (i.e., certified true copy), date and time convenient for you, and upload a clear and legible scanned copy of your original document. After completing the payment, you’ll receive an email confirming the appointment and a link to join the virtual meeting. You’ll need to have the original document with you to show the notary.
During the meeting, the notary will compare the original document with the scanned copy before certifying it as a true copy. When completed, you’ll receive an email with the notarized document. You can download it to print out or you can share it electronically, whichever you’d like. The entire process only takes a few minutes.
As a side note, for the authentication of documents, please contact the appropriate consulate/embassy to verify their requirements. Often, a physical seal and signature are required.
Notaring takes security seriously. Our online meetings are encrypted and password protected. In addition, we have partnered with Adobe Sign for e-signatures. Adobe Sign meets or exceeds stringent security and legal compliance standards. An audit trail of every transaction is also stored in a secure online repository.
Yes, it is. As of May 12, 2020, under Bill 190, the Ontario Government amended the Notaries Act to establish that a notary public may “exercise his or her powers without being in the person’s physical presence.”
As for electronic signatures, they’re legally binding in nearly every industrialized nation and many less developed countries. On the federal level, the use of eSignatures was officially endorsed by the Personal Information Protection and Electronic Documents Act (PIPEDA). On the provincial level, eSignatures have been accepted by law since 1999, as part of the Uniform Electronic Commerce Act (UECA).
Unfortunately, Notaring only offers remote online notarization. However, if you’re in Ottawa, Canada, and prefer to have your document notarized in person, please contact our parent company, Azzi Law Professional Corporation. They’ll gladly assist you.
Life can be hectic sometimes, which is why Notaring gives you the ability to view, cancel, and reschedule your appointments all in one place. Seven days a week, 24 hours a day. Once you successfully book a notarization appointment, you’ll receive an e-mail with a link to create a customer account. Appointments can only be cancelled or rescheduled 24 hours before the appointment time.
Within 15 days after the date of your appointment, if for any reason your notarized document isn’t accepted as a result of the service provided by our notary publics, Notaring will refund you the amount paid specifically for the rejected document.
All refunds are subject to final review and examination by Notaring. Notaring reserves the right to request proof that your electronically signed and digitally notarized document was rejected or not accepted by any authority, recipient, or organization.
It’s important to remember that you’re responsible for ensuring the recipient of the document will accept an e-signature and digital notarization before your remote online notary appointment.
Notaring is operational Monday through Saturday, 9:00 AM to 8:00 PM EST. If you require services outside regular business hours, please contact us by email.
A single standard document can be notarized for $20. Each additional document or seal will cost $15. For a business document, the first document is $25 and includes one-year document storage. Each additional document or seal will cost $15. We also offer package deals for businesses that have a high volume of documents that require notarization.
To certify a true copy of an original document, the cost is $22 per document. Each additional document or seal will cost $15. The total cost will depend on the number of documents and pages that require notarization.
Just about every document which needs to be notarized in the paper world can be electronically notarized online. There are a few exceptions. Some provinces, public agencies, and court systems impose additional requirements and limitations for accepting electronically-signed documents, so it’s always important to check with your intended recipient to confirm their specific requirements for accepting electronically signed and notarized documents.
As per current laws in Ontario, we don’t notarize:
- Last will and testament
- Power of attorney
- Negotiable instruments
Until the law in Ontario changes, you can notarize these documents in person at Azzi Law Professional Corporation.
Yes. Notaring only uses commissioned Notary Publics from Ontario. All our notaries undergo background screening and training.
We can notarize a document if you and our notary can communicate directly, in the same language, without third-party involvement, including an interpreter.
Many transactions will require more than just a notary and signer. If you’re signing a document that requires a witness, you’ll want to make sure your witnesses are co-located with you during the signing. If they cannot join you, the notary will send them a link to join the virtual meeting from wherever they are located.
Acceptable forms of ID include the following photo IDs if valid and unexpired. Your province may have other allowable IDs or may exclude use of some items on this list, so always check:
- Driver’s License
- Enhanced Driver’s License
- Provincial Photo Identification
- Permanent Resident Card
- Canadian Citizenship Card
- Foreign Passport
- Military ID
- Health Card
You bet! Businesses and individuals can choose to notarize their documents through either category. However, the “business document” option offers exclusive perks, such as one-year document storage, the ability to record meetings, premium customer support, and package deals. You can also include up to 35 exhibits and 25 additional documents per session.